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Welcome to Brympton House
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Supplier Agreement, Insurance & Safety Documents
 
Thank you for working with one of our couples at Brympton House.
Brympton is a Grade I listed private estate, and we are very grateful to every supplier who helps us protect the house, gardens, guests, staff and event team while delivering a beautiful wedding day.
Before attending site, all suppliers must complete the online supplier agreement and upload the required insurance and safety documents.
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This normally includes:
  • Public Liability insurance;
  • Employer’s Liability insurance, where applicable;
  • risk assessments and method statements, where applicable;
  • PAT testing certificates, gas safety certificates, food safety paperwork, licences or any other documents relevant to the service you are providing.
Please complete this form and upload your documents as soon as possible.
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This form should take approximately five minutes to complete. It must be submitted before a supplier can access or provide services at Brympton House.
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Useful Contacts
The Planning Portal
asktheplanningportal@gmail.com
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Team BEE
askteambee@gmail.com
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WFK Event Management / Wilson
wfkbrympton@gmail.com
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If you have any difficulty uploading your documents, or if you are unsure whether your service is classed as high risk, please contact the coordinator or event management team directly.
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Important Access Rule
For high-risk suppliers, the venue position is very simple:
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No paperwork means no access to the estate.
No exception.
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High-risk suppliers include caterers, evening food suppliers, food trucks, BBQ providers, mobile bars, alcohol suppliers, marquee or temporary structure suppliers, production, staging, lighting, sound, generator or power suppliers, fireworks, pyrotechnics, flame or smoke-effect suppliers, mandap or large installation suppliers, florists or stylists creating arches or suspended installations, transport providers, childcare providers, animal suppliers, toilet or sanitation suppliers, and any other supplier creating safety, licensing, insurance, operational or heritage risk.
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This process is not intended to make life difficult. It is there to ensure that everyone working at Brympton House is properly insured, safely prepared and able to access the estate without last-minute issues.
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Thank you for helping us keep wedding days calm, safe and beautifully run.

  1. WEDDING DETAILS

  1. SUPPLIER DETAILS

  1. SERVICES BEING PROVIDED

SUPPLIER CATEGORY
Which areas of the venue wil you use?
Expected arrival time
Time
HoursMinutes
Expected departure time
Time
HoursMinutes
Will you use any subcontractors, freelance performers or additional businesses?
Yes
No
Please confirm that your insurance covers these people and their activities.
Yes
No

  1. PUBLIC LIABILITY INSURANCE

Public liability cover limit
Policy commencement date
Day
Month
Year
Policy expiry date
Day
Month
Year

  1. ELECTRICAL EQUIPMENT AND PAT EVIDENCE

Will you bring any electrical equipment onto the premises?
Yes
No
I confirm that all electrical equipment brought onto the premises will be safe, properly maintained and suitable for its intended use.
Yes
No
If no: I confirm that I will not bring or use any electrical equipment at Brympton House.
Yes
Option 2

  1. ADDITIONAL SAFETY DOCUMENTS

Does your work involve any of the following?

Where applicable, Brympton House may request risk assessments, method statements, food-safety documents, licences or further insurance information before approval.

  1. SUPPLIER UNDERTAKING

Please read and accept each statement:

·       I confirm that the information provided in this form is complete and accurate.

·       I confirm that the described services are the only services and activities I will undertake at Brympton House.

·       I will comply with Brympton House’s access, fire-safety, electrical-safety, music, noise, conduct and listed-building requirements.

·       I will comply with all reasonable instructions given by Brympton House staff.

·       I accept responsibility for the conduct, equipment and activities of my employees, performers and subcontractors.

·       I confirm that all equipment brought onto the premises will be safe, properly maintained and suitable for its intended use.

·       I will maintain the stated insurance cover through the wedding date and notify Brympton House immediately if it is cancelled, changed or allowed to lapse.

·       I will report any accident, injury, damage or near miss immediately to the venue team.

·       I accept responsibility for loss or damage caused by my negligence, misconduct or failure to comply with the venue’s requirements.

·       I understand that Brympton House may refuse access or prevent a service or performance from proceeding if the required information or documents have not been supplied, are inaccurate or are not approved.

·       I understand that submitting this form does not constitute approval and that approval will be confirmed separately by Brympton House.

I have read and agree to the Supplier Undertaking above.
Yes

  1. DECLARATION

Drawing mode selected. Drawing requires a mouse or touchpad. For keyboard accessibility, select Type or Upload.
Date signed
Day
Month
Year
Final notice

Submission of this form does not automatically approve a supplier. Brympton House may request additional information depending upon the service or activity being provided.

No supplier may access the venue or provide services until all required documentation has been received and approved.

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